Revolutionise your management of large-scale events with Event Rostering, our intelligent rostering solution within Roster Manager.

Our newly designed, intelligent event rostering capability streamlines and simplifies the large-scale event complexity, whilst also delivering better compliance and cost-optimisation and strategic, data-driven decision-making.

Availability

As an early access feature, Event Rostering will be 'feature flagged' from November 2024 until 8th January 2025. This means customers who would like to gain early access to this feature will need to request access by simply submit a request via Humanforce Help, during this period. 

From 8th January 2025, all customers will be able to access our initial general availability release of Event Rostering, with additional updates being released thereafter - check our Humanforce Cloud WFM release notes. 

Check out Humanforce Help for further information on using Event Rostering capabilities in Roster Manager.

Let’s dive in...

🔥 What’s New?

Event Rostering includes several advanced functionalities that cater to the specific needs of event managers.

Key features such as Multi-view rostering allow users to easily switch between different views of the roster, providing insights into employee schedules and labour costs.

The Multi-day, Multi-location rostering capability enables organizations to allocate and deploy staff based on qualifications and skill sets over consecutive days.

With additional features like Roster Alerts for compliance issues, Shift Fill options for casual workers, bulk action tools for quick edits significantly enhance operational efficiency, Single Day view, Award Interpretation and Advanced Clock-in capability, Event Rostering is the most advanced and capable event rostering solution powering large-scale events.

Users now can also easily create & manage labour groups to schedule a pool of staff for an event or a specific job.

In the future, we intend to embed communication tools and employee engagement features within the rostering flow experience for Roster Manager to foster a more connected workforce, improving overall staff satisfaction and retention. Stay tuned for more details.

What is Roster Manager? 

As Event Rostering is located within Roster Manager it's important to also understand what it is. As Humanforce's flagship cloud rostering capability, Roster Manager provides an optimised rostering experience that enhances rostering consistency and streamlines the rostering process by reducing the number of rostering workflow screens. Roster Manager offers multiple rostering views, advanced data filtering and grouping capabilities, and provides actionable insights along with compliance warnings, all in the one location, ensuring a truly intuitive and seamless rostering solution.

⭐️ Why it matters

Event Rostering addresses critical challenges faced by organisations managing large events. By automating complex scheduling processes, it reduces the risk of human error while ensuring compliance with award conditions. The ability to generate optimised rosters quickly not only saves time but also allows managers to focus on strategic aspects of event planning.

• Rostering simplicity: Automatically generate optimised rosters in an instant, resolve rostering issues quickly and view shift details how you want with greater clarity.
• Surface important details instantly: Quickly and easily navigate to specific shifts from easy to view summaries and other information to better anticipate and addressing potential operational disruptions
• Compliance confidence: Surface qualified and shift-appropriate event employees with appropriate skills are assigned to each event role with a click of a button, ensuring legislated standards and award compliance is better met.
• Data-driven decisions: Utilise comprehensive analytic tools and reporting capability to inform future staffing strategies and optimise future event planning.
• Cost control: Contain scheduling costs with easy to view Award calculations per shift, and control labour expenditure with efficient event scheduling and resource allocation.
• Flexible Integration: Seamlessly connect your rostering systems with other third-party event management systems, payroll systems, and HR platforms through API, or file-based integrations.
• Scalability: Streamline event staffing for any scale, from smaller corporate gatherings to expansive global events, across multiple venues and locations, while effortlessly coordinating diverse teams working in various time zones.

🏁 Getting Started  

Event Rostering is easy to use. Visit the following Help article to help you and your teams get started;

• How to use Event Rostering in Roster Manager (and how to transition from Event Planner in our soon to be sunsetted Back Office platform to Event Rostering).

For more information on Event Rostering, contact your Humanforce Representative.