As 2024 comes to a close, we’re excited to reflect on a year of innovation and growth at intelliHR. This year, we’ve rolled out significant updates designed to empower HR teams and their employees, streamline processes, and enhance overall functionality. Here’s a recap of our major releases and how they’ve transformed your intelliHR experience:

New onboarding experience

iHR onboarding is at the forefront of our innovations for the iHR platform this year. Throughout the year, we have rolled out several incremental improvements aimed at simplifying and enriching the onboarding journey for both HR teams and new hires. Key highlights include:

🗃️ Improved efficiency: Onboarding Form Templates allow HR teams to create, edit, and manage tailored onboarding requirements, including explanatory text, document uploads, and qualification submissions, while the bulk onboarding feature streamlines the process of onboarding large groups efficiently.

👓 Better visibility: The Admin Overview Page and the Onboarding tab in the employee profile provide centralised management and visibility of onboarding status. We have also created Public APIs for onboarding-related notifications, enabling better process coordination with your wider HR applications. 

🗓️ Pre-Start onboarding access: Allows new hires to complete essential onboarding tasks, such as updating personal details and submitting documents before their official start date, ensuring a smoother start and minimising administrative delays.

 ✅ Real-time validation: Enabling real-time validations for bank details, TFN information, and Superannuation choice with ATO makes the payroll onboarding process smoother by eliminating manual form filling and reducing human errors. (For Australian customers only)

Check out our Onboarding product tour here:  For Australian customers only  |   For Global customers

Navigate between applications with ease

📚 Humanforce suite app switcher: Easily navigate between your Humanforce applications using the app switcher icon, conveniently located at the top of your navigation menu. For organisations with Single Sign-On (SSO), seamlessly switch between your Humanforce cloud applications and iHR with just one click!

🔖 Custom LMS and ATS links: Set up custom links to your organisation’s Learning Management Systems and Applicant Tracking tools in the intelliHR navigation menu, enabling quick access to your wider HR applications. 

Platform usability enhancements

🔐 Updated permissions: Introduced updated permissions page and new permissions, including the ability to view past employee records and finalise company end dates.

💬 Targeted event notifications: Deliver more relevant notifications by targeting specific business unit representatives. Plus, we’ve added key details like Date of Birth, Probation End Date, Location Address, and Primary Address to event notifications, improving clarity and context.

🇹🇭 🇵🇹 Language support: Expanded accessibility with Thai and Portuguese language options.

🚦 Improved status overviews and logs: Simplified platform navigation, improved email logs with status indicators, and introduced dedicated sections for templates (onboarding forms, email, contracts, qualifications).

Actionable analytics for smarter decisions

🔎 Advanced filters and insights: Users can now filter form data by age and view custom job change reasons in Movements & Changes analytics.

📊 New data points: Added FTE and employment condition visuals to Attrition, Tenure, Starters & Leavers pages. We have also added Work Rights to Headcount and Starters & Leavers pages 

What it means for HR teams and employees

For HR teams, these updates translate to greater control, streamlined processes, and more actionable insights to drive decisions. For employees, the enhancements provide a smoother, more personalised onboarding experience and improved access to important tools and information.

As we gear up for another year of innovation in 2025, we remain dedicated to empowering HR teams and their employees with innovative tools and features. Thank you for being a part of the intelliHR journey—we’re excited to continue building the future of HR with you!!! 🙌

We are excited to announce an enhancement to intelliHR that allows employees to update their financial details directly in their employee profiles, eliminating the need for a manual HR process. Additionally, we have increased the maximum FTE (Full-Time Equivalent) capacity from 2 to 5, offering greater flexibility in managing diverse workforce arrangements and complex roles.

Update financial details on employee profile

Employee Name > My Profile > Job 

This new self-service feature allows the employee to update their bank details, tax file number (TFN) declarations, and super choice form details directly through their job profile on the intelliHR platform. 

This feature empowers employees to take full control of their financial and compliance information, providing them with the autonomy to manage these updates without needing to go through a manual HR process. 

This feature is permission-controlled, meaning that only employees themselves can make these updates. No one else can perform these actions on their behalf, ensuring both security and accuracy.

To enable this feature, you will need to configure your Business Entities and give your employees the below permissions; 

• people.jobs.bank_details.view#own
• people.jobs.bank_details.manage#own
• people.jobs.tax_details.view#own
• people.jobs.tax_details.manage#own
• people.jobs.super_details.view#own
• people.jobs.super_details.manage#own

All updates are logged, and past submissions are securely stored in the history log for compliance and reference purposes, providing a clear audit trail.

Allowing employees to manage their own information fosters trust, transparency, and a sense of ownership in their employment experience, while also reducing administrative tasks for HR.

Increased maximum FTE limit to 5

We have expanded the maximum Full-Time Equivalent (FTE) capacity for a person from 2 to 5. Previously capped at 2, the new limit accommodates scenarios such as multiple part-time roles, cross-functional responsibilities, or highly specialised roles requiring greater flexibility in workforce planning. By increasing the FTE limit, we’re enabling you to reflect and manage diverse working arrangements in your organisation more accurately. 

We’re pleased to announce the latest enhancements to intelliHR, which improve visibility, control, and data tracking within your workforce. These updates make tracking your onboarding process easier, add work rights to your headcount analytics for better compliance tracking, and improve permissions for managing employee data access.

Onboarding Overview Page

People > Onboarding

We are excited to introduce an enhancement in your onboarding feature in intelliHR that will help your onboarding team easily track the progress of new starters throughout their onboarding journey.

If you are a System Administrator or have the permission "people.onboarding_session.view," you will be directed to the Onboarding Overview page when you click on People > Onboarding in the left-hand menu. Users without this permission will be taken to the Create Person page as usual.

Users with access to the Onboarding Overview page can now easily access the Create Person page through the Quick Create menu in the top right corner or by selecting "Create Person" from the Onboarding Overview page.

Work Rights Data available in Starters & Leavers and Workforce Headcount Analytics

Analytics > Workforce Headcount

To make it easier to track your team's work rights, we've added Work Rights to the row data on the Starters & Leavers and Workforce Headcount pages. Ensure you've ticked on the columns to view them in the row data selection.

View Past Employees' Profile Permission

Settings > Permissions

To ensure the privacy of your historical employee data, we have introduced a View Past Profile Permission. This means you can restrict permission groups from searching for and accessing employee profiles with a finalised company end date in the past. 

To ensure that your existing processes are not impacted, we have automatically applied this permission to all permission groups containing any of the permissions listed below.

• people.profile.view#all - View profiles of all people
• people.profile.view#own - View own people
• people.profile.view#subordinates - View profiles of subordinates
• people.index - Browse People (View People Directory)
• organisation.chart - View Organisation Chart
• event_calendar.view - View event calendar
• form_instances.create - Create Form Instances

To take advantage of this new feature, you can remove this permission from your permission groups. Click here to learn how to remove this from my permission groups. 

Finalise Job End Date Permission 

We have introduced new permissions for the Job Action > Finalise company end dates. This update removes the Finalise company end date action from the other actions under the Job Actions button. 

This permission will be a hierarchy type permission that you can assign to specific users so that they have the ability to finalise job end date for employees in the system. To ensure that your existing processes remain unaffected, we will automatically assign this permission to all permission groups that possess any combination of the following permissions. Click here to learn more about Finalise Job End Date Permission. 

At Humanforce, we are constantly innovating to enhance the user experience and streamline the way you manage your workforce and HR processes. We understand that juggling multiple platforms can be time-consuming and disrupt your workflow, which is why we've developed a new feature designed to make your day-to-day tasks more seamless and efficient.  

Introducing the App Switcher - a navigation tool that enables you to easily transition between your Humanforce Workforce Management (WFM) and intelliHR in the flow of work. 

🔥 What’s New?

The App Switcher is an exciting enhancement to the Humanforce suite, allowing users to switch between Humanforce WFM and intelliHR, seamlessly. With this feature, you can now move between managing workforce tasks and HR processes with just one click. Integrated with single sign-on (SSO) technology, the App Switcher ensures you only log in once to move between platforms without interruption. 

This feature is available exclusively for customers using both Humanforce WFM and intelliHR.

⭐️ Why it matters   

The introduction of the App Switcher significantly enhances the user experience by simplifying access to both the Humanforce WFM and intelliHR platforms. This streamlined process eliminates the need to log in and out of different systems, saving time and reducing the hassle of managing multiple passwords. The ease of switching between platforms not only improves productivity but also allows you to fully leverage the capabilities of the entire Humanforce product suite, making it easier to manage your workforce and HR tasks in a more integrated, efficient manner. 

🏁 Getting Started   

If your organisation uses both Humanforce Workforce Management and intelliHR products, you will find the App Switcher icon on the top left corner of your navigation panel. Clicking this icon allows you to toggle between the Humanforce WFM and intelliHR platforms. If your organisation uses single sign-on (SSO), you’ll benefit from an even smoother experience, as you won’t need to re-enter your credentials when switching platforms. If your organisation does not have SSO, clicking the icon will bring you to the application’s login page, and you will need to enter your login credentials manually.

If your organisation is still in the implementation phase, the icon may not yet be visible. Please speak with your project team to ensure this feature is set up once your implementation is complete. 

For any assistance or if the icon isn’t appearing on your platform, please log a ticket with our friendly Humanforce support team.

We're thrilled to announce several new features released this past month that will enhance your employee onboarding experience. For organisations experiencing a hiring surge and needing to onboard multiple employees simultaneously, our new bulk user creation feature is a game-changer. Additionally, the updated Public API now supports pre-start onboarding configuration, making it easier to integrate with other systems you use. These enhancements are designed to streamline your processes and provide greater efficiency. 

• Select the User Accounts activation date  
• Determine if you would like a Welcome Email to send 
• Select the password creation method (through an email link or Single Sign-On) 
• Assign Permission groups to all selected User Accounts 
• Determine their Onboarding configuration from a list of Onboarding Templates 

  Learn more

Pre-Start onboarding configuration on Public API 

A new employee onboarding process often involves activities that extend beyond the HR systems. To assist HR admins in efficiently managing complex ecosystems, we have added the new pre-start onboarding configuration to our Public API. This feature not only saves time but also improves data accuracy and consistency across all systems involved in the onboarding process. Using the API to transfer employee data eliminates errors that may arise from duplicate data handling or manual input into multiple systems when an HR admin onboards a new employee. 

By leveraging our Public API, HR admins can automate and streamline various pre-start activities, reducing manual workload and ensuring a consistent and efficient onboarding experience for new employees. 

  Learn more

 

We have exciting news to share about seamless data flow across your HR, workforce management, and payroll systems! The Humanforce team has been hard at work enhancing our suite of integrations to provide you with a best in one HCM solution.

We've focused on strengthening our suite integrations between intelliHR, Humanforce Workforce Management (WFM), and Humanforce Payroll, and building out our Datapay New Zealand integration with our partner Datacom.

Maintaining accurate employee data is crucial, and these integrations facilitate seamless transfer, ensuring precision and reducing administrative workloads.

🔥 What's New

Humanforce has significantly enhanced integration capabilities across its HR, workforce management (WFM), and payroll suites, enabling seamless bi-directional data synchronisation and transfer.

intelliHR and Humanforce WFM

Humanforce WFM and Humanforce Payroll

Humanforce WFM and Datapay NZ

Using multiple integrations

We are currently working on a new employee data forwarding feature that allows you to link multiple integrations together within Humanforce Workforce Management Integration Central to create a seamless experience. For example, data forwarding will link together the Humanforce product suite (intelliHR, Humanforce WFM and Humanforce Payroll), removing the need to click save in WFM to forward data changes made in HR to Payroll.

⭐️ Why it matters

A streamlined integration flow of your workforce data dramatically reduces manual entry, meaning fewer errors, and improved compliance. You'll gain better visibility, control, payroll accuracy, and overall process efficiency, improving productivity.

🏁 Getting Started

Keen to learn more? Check out our help articles for integration details, including integration workflows, setup details, best practise tops and available configuration options:

• intelliHR integration
• Humanforce Payroll integration
• Datapay NZ integration

With our latest integration enhancements, you're clicks away from a unified HR, workforce, and payroll management solution. 

Don't miss out on these game-changing integration enhancements! Log a ticket to our friendly support team today to learn more, or reach out to your account manager today to explore upgrading your Humanforce solutions!