Kia ora everyone!

We’re excited to announce a new API integration between Humanforce Cloud and the best-of-breed Datapay payroll solution in New Zealand. Save time and stay compliant with automated updates to employee data and seamless transfer of timesheets for payroll.

Maintain accurate employee data

Reduce admin burden by automating the maintenance of accurate and consistent employee records. The API integration sends employee data from Humanforce Cloud to Datapay, including all new and updated employee profiles from Employee Management.

With scheduled data automation, choose when and how often automatic updates are made, so your data is accurate and compliant when you need it.

Seamless transfer of timesheets for payroll

When your timesheets are ready in Humanforce Cloud, upload them directly to Datapay and immediately receive details of any timesheets that failed validation and need attention, without blocking the rest of the upload, or creating bottlenecks in your payroll team.

With the option to add timesheets to an existing payroll you uploaded earlier, you can efficiently resolve errors and manage late timesheets, saving you time and stress on payroll day.

After payroll is paid, import payslips and leave balances back into Humanforce Cloud via API, ensuring compliance and accurate leave balance data.

Ready to streamline payroll processes and increase confidence in the accuracy and security of your data? Request a call with your Humanforce account manager today.

Stress-free and simplified.

Check out the following improvements we've made for you!

Roster Templates

1. You can now filter by Employment Type in roster templates, allowing you to plan rosters more easily for specific cohorts of your workforce, such as part-time workers.
2. Quickly create shifts with more information pre-populated for you, based on the context of where you clicked the 'add shift' symbol in the roster template.
3. Check out the new display options for shift tiles on roster templates. Simplify what you see by choosing what information is shown (and the order in which it's shown) so that you can quickly view shifts across the grid.

Bid Manager

See what matters most, with new filtering options in Bid Manager. As a manager working with large volumes of Shift Bids, you can now search for shifts that are available for offer only, so you can send shift offers quickly.

Timesheets

1. Generating a timesheet from a roster now completes successfully when an employee has a termination date, and the rostered shift falls before or on the termination date.
2. Navigate more easily on the Timesheets screen, with consistent Start Date headings, currency symbols and decimal places.
3. We've fortified permission controls so that Timesheets can only be authorised when the main 'Authorise' permission is enabled. Before this change, enabling the 'Allow empty comments on timesheet authorisation' permission allowed users to authorise timesheets, when using the Bulk Authorise function.

Employee Roster

When grouping is applied to the employee roster:

• The shift grid now aligns as expected
• The unassigned shift section now accurately shows the number of unassigned shifts, instead of duplicating them, including when the page is reloaded.

Payroll

1. Re-processing a pay run now reflects changes to the Shift Type in timesheets. For example, where a timesheet Shift Type is updated from 'Normal' to 'Annual Leave' and the pay run is reprocessed, the costings now accurately reflect the change to Shift Type.
2. Pay run exports now contain the correct pay rates for timesheets where a rate override from an award special condition has been applied, and a tag for the pay rate has been created in the pay company’s export configuration.

Attendance

Simplify attendance management with new column options in Management > Availability > Attendance. Choose which columns to display to bring details such as Employee mobile number, right into the summary.

Reports

The Daily Coverage By Employee report will now print with overnight shifts displayed on a single page.

Employee Management

We've made it easier to add new revisions to employees' profiles, rates and grades, with the fields you need to populate now visible in one place. No scrolling required!

SSO

Admins can now choose to disable SSO for Kiosk Mode, where SSO is set to Dual Mode. Head to Admin > Security Config to make this change to your account.

Released Thursday 17th August 2023. Humanforce Cloud customers will be automatically updated overnight on Wednesday 30th August 2023. Let us know what you think of the updates below!

We are excited to share with you what we've built since the last update. This month's release helps you further centralise all your employee data by automatically storing documents from form responses directly into the people folder, update remuneration with compensation plan export and more. Now grab a coffee and read on.

Document upload from Forms

Document uploaded from Forms response will now automatically be stored in the employee profile documents. The Document Upload Form Field in Form Designs will allow you to select which folder the document uploads into, and have its own document folder permissions if required.

Learn More

Set custom probation period

Custom Probation Periods can now be assigned for your organisation. The probation end date will show on onboarding employees’ profiles. This function is off by default and can be toggled on via the system settings.

Learn More

Compensation plan export

You can now export your finalised compensation plan, and update employees' remuneration based on the plan via Data Import Tool with effective date.

Learn More

Event Notification - Job end date with turnover details

We have added Turnover Type and Turnover Reason in the event notification. People notified of the employee end date will now see the Turnover type and reason in their notification email.

Learn More

"What's New" in Help & Support menu

We are retiring the little blue smiley face in the lower right corner. Don't worry, you still can access our latest feature update via "What's New" in the "Help & Support" section in the lower left menu panel, and explore other services that we provide.

Monthly community training

Sign up to our FREE live training sessions, where our lovely CS team will walk you through the new releases of the month. Bring any burning questions that you have.

Register here

We are thrilled to inform you that our new navigation interface will be updated on all intelliHR platforms next week! Watch the preview video above to see what's coming.

Additionally, we have made several enhancements to our platform to assist you in getting better organised for employees' documents and added configurations to have the right information to the right people at the right time for expiring qualifications and more.

A new way to navigate

We're excited to let you know that starting on Monday, July 3rd, 2023, the menu panel on the intelliHR platform will be upgraded. This will make it easier for you to find what you need with fewer clicks as the design will be more intuitive and organised. If you want to learn more about the changes, please check out our knowledge article using the link below. Also, feel free to share this video within your organisation.

Learn more

Document Folders

Are you struggling to find a specific file or are there too many files in the employee's document tab? You can now improve the organisation of employee documents by creating permission-locked folders within the employee's profile documents tab.

Learn more

Expiring Qualification Event Notifications

Ensure your team's compliance with required qualifications and certifications by tracking their validity date. Use the Event Notification feature in Settings to configure High, Medium, and Low-priority notifications to notify relevant team members or local HR representatives, and ensure timely updates on expiring qualifications.

Learn more

Sensitive Information Protection in Analytics

You can now feel more secure when granting access to Analytics pages for individuals or groups. This is because sensitive information such as pay grade, gender, and date of birth can now be hidden, even on pages where individuals have access to view all other analytics.

Learn more

Naming Tenant Aliases

Rebranding? Merging? Acquiring? The URL used to log in to your platform is now editable by the System Administrator in System Settings -> Branding. Make your intelliHR platform your own.

Learn more

Monthly community training

Sign up for our free live community training sessions - we will dedicate our July sessions to walk through the new navigation plus any burning questions that you have.

Register here

We are thrilled to give you a preview of our new left menu navigation panel. The design is more intuitive and organised to help you easily find what you need with fewer clicks. Plus, it looks great!

The new menu navigation panel will be updated in your platform effective Monday, 3rd of July 2023. We want to make sure that your experience with us is smooth and efficient during this transition period. If you have any questions, please reach out to your Customer Success manager for more information.

Watch the video below for a quick walkthrough (2 mins) or visit the knowledge base article to learn more.

We've been working hard on some cool new platform updates and improvements based on your feedback! So grab a coffee, and read on to learn about our latest top 5 updates, including the exciting new Talent Planning analytics page coming in June 2023.

Don't forget to sign up for our monthly community training session if you want a hands-on demo. Happy reading!

Analytics

Starters & Leavers analytics page now includes summary tiles to give you a quick snapshot of: 

• people movement
• gender breakdown of new hires/leavers
• average tenure of leavers and more.

Learn more

Quick search shortcut

Easily bring up your search bar with a shortcut by typing " / " on your keyboard. Find what you are looking for in a flash!

Learn more

Quick search for people

Finding people is now easier than just by name, as you can also search by position title, department, location, and even include past employees in your search results.

Learn more

 Job Update Approval (Phase 1)

HR admins can now facilitate the delegation of job data management by creating an approval workflow. This empowers managers to update their team's job data, and request approval from relevant people before any changes come into effect on the employee record.

Learn more

Settings page update

We've updated some terms on our Settings page to be more intuitive. Here are some of the notable changes:

    •    Bulk Data Tool → Data Import / Export

    •    Documents and Files → Organisation Documents

    •    Global Notifications → Event Notifications

    •    Message Schedule (Email) → Email Log

    •    Organisation Settings → System Settings

    •    Self-Service → Dashboard Actions

    •    System Variables → Adjust System Defaults

Learn more

Coming soon: Talent Planning

Use the 9-box Performance vs. Potential Talent Map to effectively assess talent potential in alignment with your organisation's workforce plan. This helps identify employees who need support or who can take on greater responsibility in preparing for succession planning. (Contact your Customer Success Manager for Early Access option.)

Learn more

Free monthly community training sessions

Are you new to intelliHR, want to learn about new features, or aren’t sure how to fully maximise your platform use? Sign up for our live community training sessions – remember to bring all your burning questions.

Register here