We’re thrilled to announce Humanforce Cloud Version 6.0.43! This release is packed with exciting enhancements to Roster Manager and Timesheets, along with new functionality for Cost Centre Mapping Configuration and Employee Management. These updates are designed to streamline your workflows, boost efficiency, and make managing your workforce simpler than ever.

Release Schedule

• Staging environments were updated on Thursday, 9th January 2025.
• All Humanforce Cloud accounts and UAT environments will be automatically updated to version 6.0.43 overnight on Wednesday, 22nd January 2025.

Back Office to Humanforce Cloud

We continue to invest in enabling you to perform key workforce management and payroll tasks faster and more efficiently in Humanforce Cloud. In this release, we’re pleased to bring the following capabilities into Humanforce Cloud:

Cost Centre Mapping Configuration

Admin > Award Config > Cost Centre Mapping

Cost Centre Mapping is now accessible via the web interface! This feature allows organisations to allocate cost centre codes across various levels, such as locations, departments, and roles. Ensuring payroll transactions align effortlessly with General Ledger requirements—even when employees work outside their default cost centres. For detailed instructions, refer to Cost Centre Mapping Configuration.

Rockfast Payroll Export

Management > Timesheets > Payroll

Humanforce Cloud now supports exporting pay runs to Rockfast Payroll! After processing a pay run, simply select “Rockfast Payrun Export” from the Export dropdown to download the data in the required format. This enhancement streamlines integration with third-party payroll systems.

Timesheet Roster Comments Setting Migration

Admin > Admin Config > System Settings - Timesheet related

You can now configure the setting to copy roster comments to timesheets directly from the web interface. This was previously only available in Backoffice, bringing greater flexibility to timesheet management.

Roster Manager

Management > Rostering > Roster Manager

Bulk Edit Multiple Shifts

The Actions menu now includes a powerful Edit option, enabling managers to bulk edit multiple shifts at once. This feature saves time and effort, especially when managing large rosters. For detailed instructions, refer to Using Roster Manager- Edit Multiple Shifts.

Overtime Notifications

A new notification has been introduced for shifts with overtime, complementing the existing overtime alert within shift details. This makes it even easier to spot and review shifts with overtime warnings. 

Useful Tip: Double-clicking the notification will take you directly to the shift, allowing for quicker review and adjustments.

Qualifications Filter Update

The logic for filtering by multiple qualifications has been updated on the Fill Shift modal in both Roster Manager and Template Manager. Previously, only employees who matched all selected qualifications were shown. With this update, employees matching any of the selected qualifications will now appear, providing a broader pool of employees for filling shifts.

Fixed Break Error for Overnight Shifts

We’ve resolved an issue where editing overnight shifts with existing breaks incorrectly displayed break time validation errors.

Grouping by Employment Type Fix

In the People view, employees were previously misclassified under the "None" section when grouping by Employment Type. This issue has now been resolved, ensuring accurate grouping.

Timesheets

Management > Timesheets > Timesheets

Sorting Preferences Retention

The Timesheets screen now remembers your last column sorting preferences, including sorting direction, across screen refreshes, logouts, and filter changes. This enhancement eliminates the need to repeatedly set your preferences, saving time and effort.

Bulk Split Permissions Adjustment

Timesheets created through bulk splitting are now correctly marked as "Unauthorised" when the "Do not unauthorise a timesheet when modified" permission is inactive, ensuring compliance with your organisation’s settings.

Total Hours and Paid Hours Fix

We’ve resolved an issue in the Totals section where incorrect values were displayed for the Total Hours and Paid Hours fields when selecting individual timesheets.

Break Prefill Enhancement

When adding a new break in the Edit Timesheet window, the system now automatically pre-fills the Start Time and Duration based on the employee's standard break configurations, removing the need to adjust static default values.

Improved Clickable Dropdown Areas

The clickable area for options in the Actions dropdown has been expanded to include the entire row, making selecting actions like Split, Authorise to Roster Time, and Delete easier.

Comment Retention in Timesheet Splits

When splitting timesheets, comments from the original entry are now retained and applied to all resulting splits. Users can edit or remove these comments as needed, ensuring important information is preserved.

Employee Management

Management > Employee > Employee Management

Support for Bank Account Suffix for New Zealand

The Employee Profile page now includes a dedicated "Suffix" field in the Bank Account details section. This update supports regions, such as New Zealand, where bank account numbers include 2 parts - the main account number and a suffix. Moving forward, you have the option to use this field for storing the suffix separately.

As we wrap up another busy year delivering industry-leading Workforce Management (WFM) innovations to our Humanforce Cloud WFM customers, we’d like to take a moment to highlight various new capabilities we’ve delivered in 2024 through our product development efforts.

As a festive season gift, we’ve also included some key WFM related product usage statistics that highlights how we’ve helped to make work easier and life better for all our WFM customers.

🗓️ Rostering & Scheduling 

Event Rostering

The Event Rostering feature enhances large-scale event management by providing intelligent rostering capabilities. It includes functionalities such as multi-view rostering, which allows users to switch between different roster views, and multi-day, multi-location rostering for effective staff allocation based on qualifications. Additional features include compliance alerts, shift fill options for casual workers, and bulk action tools for quick edits, significantly improving operational efficiency.

Roster Manager Use

Since launching in March this year, Roster Manager has been viewed more than 230,000 times. In November alone, it was used by 4,200 users.

⏱️ Time & Attendance

Bulk Edit Timesheets

The Bulk Edit Timesheets feature allows managers to edit multiple timesheets simultaneously, enhancing efficiency and accuracy. It introduces dropdown menus for shared values and safeguards against editing errors, ensuring that only valid options are presented for selection. This feature significantly reduces administrative workload and error rates when managing timesheets.

Bulk Generate Timesheets from No-Shows 

The Bulk Generate Timesheets from No-Shows feature enables users to convert multiple no-show records into timesheets efficiently. This process ensures accurate payroll processing and streamlines record management, allowing for detailed customizations of each timesheet while updating leave balances appropriately.

Timesheet Use

Timesheet page has been viewed more than 585,000 times so far this year.

⚖️ Awards and Compliance

Updated Library Awards

Humanforce has updated its Library Awards for various sectors, including SCHADS, Security Services, Nurses, Aged Care, and Cleaning Industries. These updates automate aspects such as ordinary hours calculations and penalty rates while simplifying compliance workflows. This ensures that employers can effectively meet the requirements of their respective awards, minimizing errors and maintaining accurate records.

📊 Workforce Analytics

AN-ACC Real-Time Dashboard

The AN-ACC Real-Time Dashboard provides aged care professionals with powerful analytics to monitor compliance with the Australian National Aged Care Classification (AN-ACC) reforms. It offers real-time visibility into care minute targets and supports self-service file uploads. This feature enhances compliance confidence while addressing staffing challenges in the aged care sector.

Workforce Analytics Use

Workforce Analytics has been viewed more than 47,800 times so far this year.

🔭 What's Ahead

Looking ahead, we are excited for what 2025 has in store for our customers. We are looking forward to introducing more WFM enhancements, for example, by helping organisations generate smart worker-and-environment optimised rosters automatically through AI-powered, Demand Driven Rostering. We are also excited about improving event rostering tools, as well as employee-employer communications in the new year.

Here’s to another exciting year ahead with Humanforce Workforce Management!

We’re excited to announce the latest updates to Humanforce Cloud! This release continues to increase support for transitioning from BackOffice to web, introduces usability enhancements in Timesheets and Roster Manager and more. Read on for all the details! 

Release Schedule

• All Humanforce Cloud accounts and UAT environments will be automatically updated to version 6.0.42 (inclusive of all changes in 6.0.41) overnight on Wednesday 8th January 2025. 
• Staging environments were automatically updated on 28 November 2024 (6.0.41) and 12 December 2024 (6.0.42) respectively.

Note: the sequencing of automatic updates from 6.0.40 to 6.0.42 is because of the need to align with continuing internal deployment processes. 

Back Office to Humanforce Cloud

We continue to invest in enabling you to perform key workforce management and payroll tasks faster and more efficiently in Humanforce Cloud. In this release, we’re pleased to bring the following capabilities into Humanforce Cloud.

Support for Restrictive alerts in Roster Manager

Roster Manager now fully supports the Minimum Age Check alert when configured as Restrictive.  The Restrictive option prevents saving the shift if it doesn’t meet the alert criteria, making it an error rather than a simple warning. Setup alerts via Admin > System Config > Clock-In Settings.

More roster alert configurations in Web

You can now fully configure the following roster alerts via web:

• Break Check
• Employee Working Days
• Employees Role Qualification

Setup alerts via Admin > System Config > Clock-In Settings. 

Shift Types

Web now supports adjusting the order of Shift Types in the configuration area. This helps ensure that Managers and Employees see the most common or typical shift types towards the top of any dropdown fields throughout Humanforce Cloud (such as when requesting leave). Less common types can be ordered toward the end of the list.

In Humanforce Web, when creating or updating an existing Shift Type Setting, the Accrual Rate was saved with just 2 decimal places. This was in contrast to the Back Office, where 6 decimal places are supported. We have updated the Humanforce Web to have the same flexibility as Back Office.

Shift Confirmation

Sending shift confirmation requests is now available to all web customers. Shift confirmation allows you to easily send a request to your employees via SMS, Push notification (or both) and have them confirm their acceptance and availability for working the shift. For details on how to set up notification methods and send confirmation requests, visit Using Roster Manager - Shift Confirmation on Humanforce Help.

Roster Manager

Management > Rostering > Roster Manager  

General availability release of Event Rostering

All web customers can now access our initial general availability release of Event Rostering -  our intelligent event management solution within Roster Manager. Further updates to Event Rostering will continue to be added in later releases.

For more details on how to use Event Rostering, visit Event Rostering in Roster Manager in Humanforce Help.

Enhanced display in Role View

Role View now shows the role colouring down the left had side of each role, making it easy to distinguish between your different roles.

Roster/Template Manager

Management > Rostering > Roster/Template Manager

Improved filtering usability

Just like recent improvements to Timesheets, pressing the Enter key on your keyboard now applies all selected filters, making filtering faster and more intuitive.

Template Manager

Management > Rostering > Template Manager

You are now able to sort your templates by Cost or Hours making it easier to find the template you need.

Timesheets

Management > Timesheets > Timesheets 

Improved sorting, date picker and usability enhancements

The Employee Name column now supports multi-level sorting: first by Employee Name, then by Start Date (oldest-newest), and finally by Pay Start date (oldest-newest). 

Any single dates or date ranges selected when using the Timesheet Admin screen will now be retained when refreshing or navigating away from the page. Logging out/in will apply the standard defaults to the date picker as per current behaviour. This fix also resolves an issue where users without the Allow date range navigation permission active could still access and select the date range list for specific Pay Companies.

Adjustments have been made to the split timesheet functionality to ensure proper handling of split durations, preventing unintended behaviour when splitting timesheets.

We resolved an issue in the Grouped views so that sorting will now behave as expected, and the expanded tables remain visible and fixed to their parent record.

The Confirm icon in the Actions column will no longer become disabled when changing the date/date range.

Rest API

We're making more employee details available via the public API, so you can query and interrogate your user data more effectively. The following fields have been added to the Get Employees summary endpoint:

• RosterMaxHours - Returns the effective Roster Max hours as of current date
• ProbationDays - Returns the probation days for an employee.

Note: This post was edited on 6th Jan 2025, to remove an item related to a warning presented on Timesheets when authorising timesheets exceeding the length setting in the user's Access Levels. This item was rolled back for further development.

We are excited to announce user experience updates and convenient employee clock out prompts in our flagship workforce management mobile application – Work App. These updates enhance the overall mobile work experience of employees and improves work record accuracy.

Let’s dive in!

Break Reminder at Clock-Out

 🔥 What’s new? 

We’ve introduced a new break reminder to employees in Work app so that they record breaks they may have forgotten to clock during their shift. Already available in the Humanforce web kiosk, this enhancement prompts employees to confirm if they took a break when none is registered, allowing them to manually input the start time and duration.

⭐️ Why it matters. Our break reminder to employees ensures timesheets accurately reflect working hours. In addition, these effective reminders reduce the need for manual timesheet adjustments made by managers during the authorisation process, thereby helping all organisations process significant numbers of timesheets more efficiently.

🏁 Getting Started. For more information check out the following help articles;

• Managers - How can I remind employees to enter breaks when clocking out?
• Employees - How can I add a break when clocking out if I forgot to add one during my shift?

In addition, dive into Work App clocking screen (end shift) to experience it for yourself. Please stay tuned for further developments in this area.

Schedule Screen Update 

🔥 What’s new? We’ve enhanced the employee schedule screen experience in Work App by allowing users to better surface the information they need, by allowing them to tap on the calendar to minimise it. We've also moved leave and availability requests to the top for quicker access.

⭐️ Why it matters. By redesigning the schedule screen we’ve provided more space for employees to view shift information such as rostered shifts, bids, offers, leave and availability, to make work-based decisions more efficiently.

🏁 Getting Started. For more information dive into Work App schedule screen to experience it for yourself.  Please note, further improvements to the schedule screen coming soon.

Revolutionise your management of large-scale events with Event Rostering, our intelligent rostering solution within Roster Manager.

Our newly designed, intelligent event rostering capability streamlines and simplifies the large-scale event complexity, whilst also delivering better compliance and cost-optimisation and strategic, data-driven decision-making.

Availability

As an early access feature, Event Rostering will be 'feature flagged' from November 2024 until 8th January 2025. This means customers who would like to gain early access to this feature will need to request access by simply submit a request via Humanforce Help, during this period. 

From 8th January 2025, all customers will be able to access our initial general availability release of Event Rostering, with additional updates being released thereafter - check our Humanforce Cloud WFM release notes. 

Check out Humanforce Help for further information on using Event Rostering capabilities in Roster Manager.

Let’s dive in...

🔥 What’s New?

Event Rostering includes several advanced functionalities that cater to the specific needs of event managers.

Key features such as Multi-view rostering allow users to easily switch between different views of the roster, providing insights into employee schedules and labour costs.

The Multi-day, Multi-location rostering capability enables organizations to allocate and deploy staff based on qualifications and skill sets over consecutive days.

With additional features like Roster Alerts for compliance issues, Shift Fill options for casual workers, bulk action tools for quick edits significantly enhance operational efficiency, Single Day view, Award Interpretation and Advanced Clock-in capability, Event Rostering is the most advanced and capable event rostering solution powering large-scale events.

Users now can also easily create & manage labour groups to schedule a pool of staff for an event or a specific job.

In the future, we intend to embed communication tools and employee engagement features within the rostering flow experience for Roster Manager to foster a more connected workforce, improving overall staff satisfaction and retention. Stay tuned for more details.

What is Roster Manager? 

As Event Rostering is located within Roster Manager it's important to also understand what it is. As Humanforce's flagship cloud rostering capability, Roster Manager provides an optimised rostering experience that enhances rostering consistency and streamlines the rostering process by reducing the number of rostering workflow screens. Roster Manager offers multiple rostering views, advanced data filtering and grouping capabilities, and provides actionable insights along with compliance warnings, all in the one location, ensuring a truly intuitive and seamless rostering solution.

⭐️ Why it matters

Event Rostering addresses critical challenges faced by organisations managing large events. By automating complex scheduling processes, it reduces the risk of human error while ensuring compliance with award conditions. The ability to generate optimised rosters quickly not only saves time but also allows managers to focus on strategic aspects of event planning.

• Rostering simplicity: Automatically generate optimised rosters in an instant, resolve rostering issues quickly and view shift details how you want with greater clarity.
• Surface important details instantly: Quickly and easily navigate to specific shifts from easy to view summaries and other information to better anticipate and addressing potential operational disruptions
• Compliance confidence: Surface qualified and shift-appropriate event employees with appropriate skills are assigned to each event role with a click of a button, ensuring legislated standards and award compliance is better met.
• Data-driven decisions: Utilise comprehensive analytic tools and reporting capability to inform future staffing strategies and optimise future event planning.
• Cost control: Contain scheduling costs with easy to view Award calculations per shift, and control labour expenditure with efficient event scheduling and resource allocation.
• Flexible Integration: Seamlessly connect your rostering systems with other third-party event management systems, payroll systems, and HR platforms through API, or file-based integrations.
• Scalability: Streamline event staffing for any scale, from smaller corporate gatherings to expansive global events, across multiple venues and locations, while effortlessly coordinating diverse teams working in various time zones.

🏁 Getting Started  

Event Rostering is easy to use. Visit the following Help article to help you and your teams get started;

• How to use Event Rostering in Roster Manager (and how to transition from Event Planner in our soon to be sunsetted Back Office platform to Event Rostering).

For more information on Event Rostering, contact your Humanforce Representative.

We’re excited to announce the latest updates to Humanforce Cloud! This release includes more alert configuration in Humanforce Cloud, and improvements to Timesheets, Payroll, and Leave Approvals to enhance functionality and usability. Read on for all the details.

Release Schedule

• All Humanforce Cloud accounts and UAT environments will be automatically updated to version 6.0.40 overnight on Wednesday 27th November 2024.
• Staging environments were automatically updated on Thursday 14th November 2024.

Holiday season release schedule for Humanforce Cloud

To ensure you are well placed to meet the challenges of operations over the busy holiday season, we are pausing our release schedule for Humanforce Cloud from the release of 6.0.40 on Wednesday 27th November 2024 until Wednesday 8th January 2025. 

As usual, we’ll provide advance notice of what the automatic update on 8th January 2025 will include, with release notes provided here on Monday 16th December. 

Back Office to Humanforce Cloud

We continue to invest in enabling you to perform key workforce management and payroll tasks faster and more efficiently in Humanforce Cloud. In this release, we’re pleased to bring the following capabilities into Humanforce Cloud.

Support for Restrictive alerts in Roster Manager

Roster Manager now fully supports the Employee Role Restriction and Hours Required alerts when configured as Restrictive.  The Restrictive option prevents saving the shift if it doesn’t meet the alert criteria, making it an error rather than a simple warning. Setup alerts via Admin > System Config > Clock-In Settings.

More roster alert configurations in Web

You can now fully configure the following roster alerts via web:

• Employee's Age
• Employee Working Hours, and 
• Employee Gender. 

Setup alerts via Admin > System Config > Clock-In Settings. Note that the Employee Gender alert is not yet supported in Roster Manager.  

Roster Manager

Management > Rostering > Roster Manager  

Improved search and filtering behavior

We’ve fixed an issue where searching by employee name or code combined with Filters did not display correct results. Searches now respect applied filters.  

Roster/Template Manager

Management > Rostering > Roster/Template Manager  

Simplified fill shift workflow

When using qualifications within shift definitions, relevant qualifications are automatically applied as filters in the Fill Shift modal, helping you assign shifts to the correct employees more efficiently.  

Leave/Availability

Management > Availability > Leave/Availability  

Public holiday availability settings

Public holidays can now be marked as unavailable if an employee's requested leave period includes a public holiday, and they have an insufficient leave balance for the selected leave type. Previously the option to mark the PH as unavailable was not being offered in this scenario.

Leave Approvals

Management > Availability > Leave Approvals  

Accurate leave balances and payroll processing

We’ve resolved an issue where leave accruals and deductions did not update as expected if linked leave requests were deleted or unauthorised. This update ensures accurate leave balances, payroll processing, and clearer timesheet records.  

Enhanced usability

The Leave Approvals screen now displays five requests at a time, with expanded column widths to allow approval actions without scrolling.

Timesheets

Management > Timesheets > Timesheets  

Real-time change notifications

A warning banner now appears if another user makes changes to timesheets you’re viewing. You can refresh the page to see the updated timesheet, and your applied filters will be retained.

Improved drop-downs usability

We’ve adjusted shading and selection colours in multi-select drop-downs for better clarity and consistency.  

Reports

Reports > Roster > Roster By Roles  

Improved Roster By Roles report

Based on user feedback, the Roster By Roles report now uses a portrait layout, includes headers on all pages, and features more defined gridlines for improved readability.  

Payroll

Management > Timesheets > Payroll  

Support for Alesco Payroll integration

Humanforce Cloud now supports exporting payruns to Alesco Payroll. Once a payrun has been processed in Management > Timesheets > Payroll, click the Export drop-down and select Alesco to download the export file.

Humanforce Payroll Native Integration Enhancements

We’ve enhanced the cost centre mapping capabilities within Humanforce Payroll’s native integration with Humanforce WFM. This update introduces greater flexibility for managing cost centre allocations in payroll exports, helping ensure accurate timesheet data representation, even when employees work in cost centres different from their default.

• Expanded Scope for Cost Centre Mapping

  We’ve expanded the supported scopes available when selecting custom cost centre mappings. The following scopes are now supported, Period, Award Profile, Employment Type, Pay Type, Event, Event Function, and Event Type. This update provides greater flexibility and precision, ensuring all cost centre mapping options are available for accurate payroll data alignment.

• Default Cost Centre Mapping
  You can now use default cost centre values where a combination of timesheet attributes does not resolve to a cost centre map string. Instead of sending a blank string, it will now use the default value (if set).

  To set default cost centre values for an existing Humanforce Payroll integration:

  1. Go to Management > Advanced > Integration Central  and find your Humanforce Payroll integration
  2. Click the three dots on the right-hand side, and select Edit
  3. Click Payroll Export to skip ahead to the relevant section
  4. Click Next to go to Payroll Export (page 2 of 2)
  5. Select the checkbox for the relevant cost centre and enter the values in the Default Value field

For further details check out Humanforce Payroll: Native Integration with Humanforce WFM in Humanforce Help. If you have any questions about how setting default cost centre values will impact payroll, submit a request via Humanforce Help.

We’re excited to introduce Humanforce Cloud Version 6.0.39, which includes valuable enhancements across key areas such as Employee Management, Roster Manager, Template Manager, and Timesheets. These updates bring new functionality, improved configurations, and optimised workflows to make your experience even smoother.

Release Schedule:

• Staging environments were automatically updated on Thursday 31st October 2024.
• All Humanforce Cloud accounts and UAT environments will be automatically updated overnight on Wednesday 13th November 2024.

Back Office to Humanforce Cloud

We continue to invest in enabling you to perform key workforce management and payroll tasks faster and more efficiently in the Humanforce Cloud. In this release, we’re pleased to bring the following capabilities into Humanforce Cloud.

Support for Pronto payroll export

Management > Timesheets > Payroll

Humanforce Cloud now supports exporting pay runs to Pronto Payroll (PRONTOPAYROLL_CONFIG1    and PRONTOPAYROLL_SIMPLE). After processing a pay run, you can select “ProntoPayroll Payrun Export” from the Export dropdown to download the data in the appropriate format, streamlining integration with third-party payroll systems. 

Roster Manager

Management > Rostering > Roster Manager

Create a timesheet before re-assigning a shift
Managers can now create a timesheet for the assigned employee during the re-assign shift workflow, where permissions allow, before re-assigning the shift to another employee. This feature provides greater flexibility for managing shift changes and handling last-minute adjustments. For more details, refer to this Help article on Re-assigning Shifts with timesheets.

Role sorting by hierarchy
When you have applied Group by Location and Department in Role view, the roles down the left hand side of the grid are now sorted based on the role hierarchy defined in the Location setup and Department configuration.  This view offers a similar ordering of Roles and Shifts for customers familiar with the Department Roster.

Management > Rostering > Template Manager

Add shifts in bulk
A new “Add shifts” action has been added under the Actions button, allowing managers to create multiple shifts per role at once, significantly increasing efficiency in bulk shift creation. For more details, refer to this Help article on bulk adding multiple shifts. 

Expand multiple groups at once
Users can now expand multiple groups simultaneously when using the Group by options, allowing for more efficient navigation within grouped data.

Timesheets

Management > Timesheets > Timesheets

Inline editing for break minutes
The Break Minutes field on timesheets with a single unpaid break can now be edited directly from the main Timesheet page using inline editing, where permissions allow, eliminating the need to open each timesheet individually. For more details, refer to this Help article on Timesheet Inline Editing.

Quick filter application with ENTER key
Based on user feedback, pressing the ENTER key on your keyboard now applies all selected filters in the Timesheets table, making filtering faster and more intuitive.

Error resolved for users without clock-in settings
An internal server error (Error: 500) affecting Timesheet Admin, Employee Rostering, and Payroll pages for users without an assigned Clock-In setting was fixed, ensuring a smoother experience across these sections.

Employee Management

Management > Employee > Employee Management

Increased employee display options with customisable pagination
An “items per page” selector has been added, allowing users to view 15, 30, 50, or 100 employees at a time. The selected page size will be retained the next time you access this page. This feature enhances visibility and efficiency for managers handling large teams.

Automatic role revision on reactivation
When reactivating a non-default role on an employee profile, a new revision is now generated to reflect the current award profile and pay rate, ensuring accurate tracking.

Clearer indication of active role revision
In the Employee Editing screen, a green marker now clearly indicates the currently active role revision. This visual improvement helps users quickly identify which details are effective, reducing potential confusion when managing employee roles.

Resolved visa type save issue
A problem with the “Check Visa” feature was resolved. Changes to the Visa Type are now saved correctly in the employee profile after using the Check Visa function, ensuring important information is accurately recorded.

Leave and Availability

Employee > Availability

Improved unavailability creation on public holidays
An issue was resolved where an employee would receive a “no source hours found” error when converting a leave request on a public holiday into an unavailability request. This fix enables smoother handling of leave requests during public holidays, ensuring accuracy and consistency in availability records.

We’re excited to introduce Humanforce Cloud Version 6.0.38, which continues our investment in bringing further configuration options into Humanforce Cloud, and includes improvements to Roster Manager, Timesheets, Employee Management and Workforce Analytics.

Release schedule

• Staging environments were automatically updated on Thursday 17th October 2024.
• All Humanforce Cloud accounts and UAT environments, will be automatically updated overnight on Wednesday 30th October 2024.

Back Office to Humanforce Cloud

We continue to invest in enabling you to perform key workforce management and payroll tasks faster and more efficiently in Humanforce Cloud. In this release, we’re pleased to bring the following capabilities into Humanforce Cloud.

Configuration of Gender Types

Configuration of Gender Types can now be completed in Humanforce Cloud.  This capability allows a manager to configure the gender options that will appear in a dropdown for selection within the Employee record in Management > Employee > Employee Management. For more information, please refer to the Help article Gender Type Configuration. 

Roster Alert Configuration

Roster alerts for Employee Role Restriction and Availability and Leave can now be fully configured in Humanforce Cloud.  Visit Admin > System Config > Clock In Settings to configure these alerts.

Roster Manager

Management > Rostering > Roster Manager

In this update, we resolved an issue where the qualification warning is incorrectly displayed when: 

• a qualification was set to "can expire," and 
• the employee’s profile lacked an expiry date for the qualification. 

Now, if the qualification is marked to expire, you will see an alert only if the employee’s profile has an expiry date for the qualification and the expiry date is prior to the shift date.

Timesheets

Management > Timesheets > Timesheets

Bulk authorisation issue resolved

We fixed an issue with bulk authorisation of timesheets. Previously, the Cost data was not always updated for all authorised timesheets. With this update, Cost values now update consistently for all authorised timesheets. Note that when a large number of timesheets are authorised, updates to Cost may take some time to display, while background processing completes. 

Start Date on Split Timesheets

Where there is insufficient leave for a timesheet leave type and the Shift Type offers an alternative leave for the remaining as per the configuration of the Shift Type Hierarchy, any resulting split timesheets that start on or after midnight into the next day now receive the correct DateStart value.

Employee Management

Management > Employee > Employee Management

Enhanced Termination Filters

When reviewing employees, you now have a drop-down to filter terminated employees by a specific time frame, such as "last 90 days." This makes it easier to customise your view without displaying all past terminations, which also improves loading times.

Role Reinstatement Update

When re-activating a role on an employee profile, it was re-instated with the existing role revision even though the default profile/rate had changed. This differs from the expected behaviour, and so an update has been made to ensure we add a new revision for a re-instated role using the updated profile/rate.

Workforce Analytics

Management > Advanced > Workforce Analytics

To enhance variance analysis, we’ve added a new setting in the Variance Analysis By Hours and Variance Analysis By Paytype dashboards. The Include Unassigned Shifts option (found in Dashboard Parameters) now ensures that unassigned shifts can be accounted for in the analysis, providing a complete view of roster data.

We’re excited to bring you the latest Humanforce Cloud update, including:

• Advanced Event Rostering capabilities in Roster Manager to streamline event staffing for any scale
• An alert in Timesheets for insufficient leave so managers can spot issues before payroll
• Search and alphabetical sorting in all Target Field drop downs in Integration Central for faster and easier field mapping.

All Humanforce Cloud accounts, UAT environments and staging environments will be automatically updated overnight on Wednesday, 16th October 2024.

Roster Manager

Management > Rostering > Roster Manager

Early access to advanced Event Rostering capabilities is here!  Intelligent, seamless and scalable. In addition to existing Roster Manager capabilities, Event Rostering includes specific features to:

• Create & manage labour groups to schedule a pool of Staff for an event or Job
• Single-day view to schedule and manage large numbers of shifts on a daily basis
• Supports bulk-adding shifts into labour groups
• Option to group by labour groups

To request access, simply submit a request via Humanforce Help to have the feature enabled for your organisation. 

For further details on how to use Event Rostering capabilities in Roster Manager, check out Using Roster Manager in Humanforce Help.

We've also resolved an issue in Roster Manager where employees availability status was appearing incorrectly within a shift when clicking on Assign

Timesheets

Management > Timesheets > Timesheets

The permission that allows access to the inline edit function on Pay Start and Pay End fields in Timesheets has been replaced with a new permission, View Timesheet Authorisation Page > Allow Editing > Allow inline editing. All users with existing access to inline edit will retain this functionality.

The issue encountered when sorting timesheets by the Break Minutes column has now been resolved.

Employee Management

Management > Employee > Employee Management

After hearing feedback, we've optimised the Employee Management page layout, allowing the content — especially the table of employees — to expand and use more of the available screen width, so you can manage your employees' details with less side-scrolling.

Reports

Reports > Payroll > Pay Comparison Report

The Pay Comparison Report, when set to use the Award payrate, was not applying the correct rate value in situations where the Override Hours method is applied - such as Minimum Shift Length overrides. This has been corrected.

Leave Approvals

Management > Availability > Leave Approvals

We’ve fixed an issue where the Request Details and Approval Details fields displayed the Roster Name of the employee to whom the the leave request related, rather than the people who requested or approved the leave request. This occurred only if employees' Roster Names were set to display in the Leave Approval screen via Settings > Display employee name > Full Name / Roster Name toggle. This was a display error only, and did not impact the data held on the leave record.

Pay Types

Admin > Award Config > Pay Types

If you have configured a Pay Type (such as Parental Leave) to have a negative multiplier, this was not reflected in the dialog that opens when editing the Pay Type. It was appearing as 0.00, which would remove your negative value if saved, however this issue has been resolved so that the negative value is correctly displayed in the dialog.

Payroll Processing

Management > Timesheets > Payroll

In Payroll Processing, you can generate Payrun Reports and preview these in the browser. The date format used in these reports should be controlled by the browser’s language setting, however it was hardcoded to MM/DD/YYYY no matter what language was set in the browser. This has been corrected so that the format is aligned to your browser language setting. 

Integration Central

Management > Advanced > Integration Central

All Target Field drop-downs now have a search capability along with alpha-sorting for faster and easier setup of integration mapping. To search, simply start typing the name of the field you need.

All logs accessible via Integrations Central that refer to employees will include an Employee Code, Payroll Code or intelliHR ID for improved troubleshooting.