New Feature – New iHR Employee Onboarding Experience
Ensuring a seamless onboarding process for new employees is vital for setting the right expectations and fostering a positive experience within your organization. We understand the significance of this initial touchpoint in the employee journey, which is why we are excited to introduce a new onboarding experience in the intelliHR platform that not only helps alleviate administrative burdens on your People Team but also ensures qualification compliance and enhances data integrity.
🔥 What’s New?
Onboarding Form Templates
Collecting personal details from new employees is a crucial step in the onboarding process. To ensure that all necessary information is gathered seamlessly, we have created a list of onboarding fields that System Admins can select from to create a customised Onboarding Form Template. The list of onboarding fields include names, contact detail, medical conditions, work rights and any Person Custom Fields and Categories that you have configured in the Custom Fields Settings. Now you can easily create and edit multiple Onboarding Form Templates with just a few clicks.
HR Administrators will now be able to set new starters up prior to their company start date with pre-onboarding access to ensure that the first time an employee logs in, they must review and update their details in intelliHR through the assigned Onboarding Form Template. This pre-onboarding state will restrict their access to your intelliHR platform until a date specified by you so they only see the information they need to successfully onboard.
Job Requirement Qualifications
If you have created a job (role) for the new employee, this will trigger a set of job actions which gives you the option to add any Job Requirements Qualifications necessary for the new role. This requirement will be added to the onboarding employee data capture flow when they first log-in.
⭐️ Why it matters
Reduced administrative burden
This new onboarding feature significantly reduces the manual workload for HR teams by automating the collection and organisation of essential employee information. This allows HR professionals to focus more on strategic initiatives rather than administrative tasks.
Improved compliance and data integrity
By ensuring that all required job qualifications and personal details are accurately captured and documented from the start, this feature helps maintain high standards of compliance and data integrity. It minimises the risk of errors and omissions, ensuring that your organization adheres to relevant regulations and internal policies.
Enhanced employee experience
A seamless and well-structured onboarding process sets a positive tone for new employees, helping them feel welcomed and prepared from day one. Pre-onboarding access ensures that new hires have all the necessary information and documentation ready before they officially start, leading to a smoother transition and quicker integration into their new roles.
🏁 Getting Started
The new Onboarding Form Templates and updated configuration have been activated in your intelliHR platform when you set up a new employee in the Person Create configuration page. To get started, follow the simple step-by-step set-up guide in the following Help article link.
🤲 Here to Help
We understand that you may have existing onboarding forms that were set up in your workflow when you first started using intelliHR. This new onboarding experience will replace the current "Employee Details" onboarding forms sent via onboarding workflows as part of your existing onboarding process.
To assist you, we have created a self-paced product walkthrough that guides you through setting up the new onboarding flow and provides insight into the employee side of the experience. We hope this will aid you in implementing the new onboarding experience seamlessly.
If you’d like more specialised help with your specific process, please reach out to the Support Team or to your Account Manager who can assist you with getting in touch with our professional services team.