In this release, we’re excited to bring configuration options for shift definition, custom rosters and shift offer notifications into Humanforce Cloud, as well as a raft of other improvements to streamline payruns, timesheets and more. Read on for all the details!

All Humanforce Cloud accounts and UAT environments will be automatically updated to bring you the items below, overnight on Wednesday 24th July 2024.

Back Office to Humanforce Cloud

We continue to invest in enabling you to perform key workforce management and payroll tasks faster and more efficiently in Humanforce Cloud. In this release, we’re pleased to bring the following capabilities into Humanforce Cloud.

• Shift Definition configuration is available via Admin > System Config > Shift Definitions, and will be removed from Back Office as part of this release.
  
  Shift Definitions streamline the process of scheduling by allowing predefined shift times to be quickly applied to shifts. You can set predefined values for shift Start, End and Break Times and Break Durations as well as Qualifications for common shifts. All users who had access to Shift Definition configuration in the Back Office will automatically have the same access in Humanforce Cloud. For more information, please refer to the Help article here.
  
  
• Custom Roster configuration is available via Admin > System Config > Custom Roster Field Settings. Access to the same functionality in Back Office will be removed as part of this release.
  
  Custom Roster Fields are customisable pre-configured entries that provide managers with an alternative to using the comments field to communicate standardised instructions when creating shifts. Each of the fields available allow an Admin user to configure specific entries. All users who had access to Custom Roster Configuration in the Back Office will automatically have the same access in Humanforce Cloud. For more information, please refer to the Help article here.
  
  
• Pay period configuration has been available via Admin > Award Config > Pay Periods since April 2024. Access to the same functionality in Back Office will be removed as part of this release.
  
  
• SMS and Push Notification shift offer templates can now be configured via Admin > Admin Config > Roster Send Templates.  Use default templates or customise to your needs, and preview before saving.
  

Payroll

Management > Timesheets > Payroll

• The Micropay payroll export in now correctly exports the paytypes configured with the RDO export.
• In a Payrun, the display of Net Hours in the Timesheets drop-down section for an employee now shows the correct value (which includes Paid breaks), ensuring that the value shown in this field reflects the values exported for payroll (which have not changed).
• It’s now easier to Process Specific Employees with EmployeeCode and PayrollCode fields now displayed alongside the employee name in Create new > Payroll processing settings.
• You can now also search for and select specific employees more easily with the following improvements:
  1. Search and filter based on Name, EmployeeCode and PayrollCode.
  2. Select multiple employees by holding down the "Ctrl" key. Once selected,  click Add.
  3. Move a single employee to the selected list by pressing the "Enter/Return" key.
  4. Check your selections by reviewing the total number of employees displayed next to the Available employees and Selected employees header labels.
     
     

Roster Manager

Management > Rostering > Roster Manager

• We've fixed an issue in People view where filtering by Assigned or Unassigned shifts was not working correctly.
• You are now able to add manager notes within shifts. These notes will only be visible to users who have the All Permissions > Manager Comments permission enabled.

Roster Swap requests

Employee > Rosters > Request Swap

• The roster swap request page now shows the hours and minutes of the shift start/end times and not just the hours.

Timesheets

Management > Timesheets > Timesheets

• The display of Net Hours in the single edit timesheet window now shows the correct value (which includes Paid breaks), ensuring that the value shown in this field reflects the values exported for payroll (which have not changed).
• The 'Process Period rules when authorising and saving timesheets in timesheet screen' setting has been removed from System Settings and is set to active by default. This means period rules will always be processed whenever timesheets are authorised or when making changes to authorised timesheets.
• Timesheets created or edited by Humanforce Staff, a Data Exchange user or were updated by the Auto Authorisation process (and so their lastEditById was not populated), can now be split.
• Tooltips will now appear on all dropdown buttons with content that is too long for the available space when editing timesheets. This means you can view the entire text without expanding the dropdown list.

Workforce Analytics

Management > Advanced > Workforce Analytics

• Improvements have been made to the Location Department Role and Location Department Area org structure data sources to include additional fields for Region, LocationType, and Location Group. The fields in the table below are now available in the data source for reporting.
  
  Location: Location_ExportCode, Location_CodeDepartment, Department_ExportCode, Department_ShortName
  Role: Role_ExportCode, Role_ShortName
  Area: Area_ExportCode, Area_ShortName
  Region: Region, Region_ExportCode
  LocationType: LocationType_Name
  LocationGroup: LocationGroup_Name
  
  Additionally, these data sources now return data for any locations where a department, role or area does not exist.

Payslip Delete

Management > Advanced > Payslip Delete

• The time shown in the Last Uploaded column now correctly shows the time the payslip was uploaded instead of the current time of the user.