We’re excited to bring you the latest Humanforce Cloud update, packed with impactful new features and enhancements! This release includes key upgrades to the Roster Manager, enhanced efficiency within Timesheets, improved workflows in Leave Management, and new functionalities in Kiosk Clocking. These updates are designed to save you time, reduce errors, and make your daily tasks even smoother. Keep reading to explore how these improvements will boost productivity and streamline your day-to-day operations!

All Humanforce Cloud accounts and UAT environments will be automatically updated overnight on Wednesday, 2nd October 2024.

Back Office to Humanforce Cloud

Web Kiosk Split Timesheet for Shift Allocation

We’re excited to bring the Shift Allocation feature to the Web Kiosk. Previously only available in the Back Office Kiosk, employees with the appropriate permissions can now split their timesheets for shift allocation when clocking out via the Web Kiosk. In addition, employees can edit both the Start and End times of their clocked timesheets directly from the kiosk, giving more flexibility in managing shift allocations and ensuring accurate time tracking.

This enhancement simplifies the process and extends the powerful Shift Allocation functionality beyond the back office, improving flexibility and accuracy for employees on the go.

For detailed setup instructions, please refer to the guides below:

• Manager guide to setting up timesheet splits when clocking out
• Employee guide to splitting timesheets after clocking out

Roster Manager

Management > Rostering > Roster Manager

Minimum Location/Department Shift Gap Alert

A new alert feature has been implemented in Roster Manager to help managers ensure employees have adequate rest between shifts when they are rostered across different Locations or Departments. The system will now notify you if the required gap between shifts is not met.

Timesheets

Management > Timesheets > Timesheets

Improved Bulk Split Functionality

After performing a bulk timesheet split, the selected date or date range will now be retained on the Timesheet Admin screen, eliminating the need to reselect dates after completing bulk operations.

New 'Today' Feature for Date Picker

We’ve added a 'Today' button to the Timesheet Date Picker, allowing users to quickly navigate to the current month while preserving previously selected start and end dates. Today's date is also more prominently highlighted, making it easier to locate.

New Employee Name Sorting Option

In response to user feedback, we’ve introduced a new Timesheet Screen Setting that allows sorting employee names in "Lastname, Firstname" format. This makes it faster and more intuitive for managers to search and sort employees by last name. To enable this, simply access the sorting option under the Timesheet Screen Settings.

Editing Active Timesheets

When editing active timesheets, all fields except Comments are disabled from editing until an End Time is entered. This ensures that users are fully aware that the End Time must be populated to save any other changes. An inline warning will also notify users of this requirement, making the editing process clearer and reducing the risk of incomplete changes.

Leave Management

Management > Availability > Leave Approvals

Template Hours for Leave Approvals

We’ve fixed an issue where approved leave using Template Hours was not properly carrying over the Period/Area/Event/Function assignments from the roster template to the resulting leave timesheet. This ensures that leave requested via template hours is now consistent with leave requested using Roster Hours.

Kiosks Clocking

QR Code Clocking Fix

We’ve resolved an issue when signing in via QR code would produce an "Employee code or email field is required" error if the keypad was hidden. Now, users can log in seamlessly without encountering the error, ensuring a smoother clock-in process.