We are excited to announce more contract enhancement that was released in November, including other exciting upgrades that help system admins save more time in configuring notifications, quick analytics info access and improved security for platform login.

Contracts Enhancement

Organisation  > Contracts Templates

Assign contract signers dynamically

Tired of spending time manually searching for and selecting who should be a signatory when issuing employee contracts? Now signers can be auto-added relative to the contract’s subject person.

This new Contracts feature helps streamline the contract issuance process by enabling dynamic assignment of signers, ensuring timely and appropriate contract routing by automatically pre-filling signers in relation to the contract's subject. This ensures the signer is contextually appropriate for each specific contract, ensures accuracy and reduces the time spent by admin in searching, manually typing the name and right email address for each contract.

Event Notifications enhancement

For set up: Settings > Business Unit Representative Types

For creating notifications: Settings > Notifications > Edit Event Notification

Event notifications allow you to set up platform notifications and summary emails for events that occur within your intelliHR platform, making it easy to ensure that all the right people are across changes that take place. Some examples of these events include Upcoming New Starter and Personal Details changing. Once set up, users will be able to see the in-platform notification within the bell icon on the top right corner of their platform.

Organisations assign specific people to look after certain business units. With this enhancement, you can now select Business Units Representatives to receive event notifications. HR admins can now configure notifications to go to these people based on the subject employee’s business unit (To set up, go to Settings > Business Unit Representative Types). The below image shows a list of notification targets that you can select to send out specific event notifications.

Multi-factor authentication

Settings  > Account Settings > Multi-Factor Authentication

An organisation should be able to mandate that their employees require MFA to better secure access to their business systems, especially in cases where personal identification and sensitive data are being stored. System Administrator can now enable an organisation-wide setting that requires all employees to have MFA set up before continued or first use of the platform (previously done by user-by-user level). This setting ensures that every user is required to set up MFA when they first log in, and will automatically identify users that have logged in before but have not set up MFA to set up their MFA before logging back into the platform.

Analytics

1. Core Metric Tiles on top of the analytics page give you a quick snapshot of important metrics of the analytics page within the selected period. For this month’s enhancement, we have updated Workforce Headcount metric tiles to include total FTE count. 

   
   
   
2. If you require only a snapshot of a specific filter or result of a specific question in one of the charts in the analytics page, instead of working with an exported csv file with all the information. In that case, you can now quickly copy the specific chart values to clipboard and paste them as text in a spreadsheet/word document / PowerPoint pages for your presentation easily. This applies to all Row, Bar and Pie Charts for these Analytics pages: Starters and Leavers, Business Performance, Form Data Analysis, Anonymous forms, and Talent Planning only for now.