In this release, we’re excited to bring you the Pay Period feature on top of several improvements to Timesheets, Bid Managers, Rosters, Payroll and added a new data source in Workforce Analytics!  Read on for all the details!

All Humanforce Cloud accounts and UAT environments will be automatically updated to bring you the items below, overnight on Wednesday 3rd April 2024.

Pay Period Configuration

Admin > Award Config > Pay Periods

Pay Periods can now be configured in HF Cloud!  

Pay Periods are used when configuring Payroll Companies when defining an employee's employing entity. This will replace the existing Backoffice functionality, which will shortly be removed. Pay periods are generated in Humanforce to define pay cycles, support allocation to pay companies, and establish cycles such as weekly or fortnightly with designated start days, facilitating efficient payroll processing. 

For more details on Pay Period, visit Humanforce Help:

Visit Humanforce Help

Timesheets

Management > Timesheets > Timesheets 

We have rectified the issue where breaks are dropping off when using the bulk “Generate Timesheets” function. All paid and unpaid breaks associated with no-show records are now being retained when using the bulk 'Generate Timesheets' function.

The Hourly Rate column on the main table now displays the effective hourly rate for that timesheet, not just the hourly rate that is currently active.

We have also improved the pagination display to ensure that when navigating to different dates or date ranges, the user is taken to page 1 of the results rather than having the previous pagination retained.

When Authorising to Roster Times, the correct Start Date is now being populated in the event the employee has clocked in on the day previous (or the day after) to the actual shift start date, so the clocked-in date differs from the rostered start time date. Before this change when 'Authorising to Roster Times' the clock-in date was used instead of the actual shift start date. This change improves the accuracy of award interpretations.

Roster Manager

Management > Rostering > Roster Manager > People View

You will now see the employee's Minimum and Maximum hours as defined within the employee's profile, next to their name.

Shifts within the Unassigned section are now sorted by shift start time.

Template Manager

Management > Rostering > Template Manager

Shifts are now updated to be sorted first by shift start time and then by employee name as default.

Department Roster

Management > Rostering > Department Roster

In circumstances where shifts were added to some templates via Template Manager, not all shifts would successfully import to the Department Roster. 

Payroll Company

Admin > Award Config > Payroll Companies

We have fixed an issue that was preventing users from adding new Payroll companies in Humanforce cloud.

Payroll

Management > Timesheets > Payroll

Under the settings cog, there is now a filter option to exclude data for non-exporting employees. When selected, the Simple Format report will exclude non-exporting employees. This filter will also be applied to other report types in later releases. We have also improved the report performance to export all of the data into a CSV file without timing out.

Workforce Analytics

Management > Advanced > Workforce Analytics

New fields have been added to the timesheet data source, you can now select Employee_State, Employee_Gender and Location Group in the timesheet data source.

Bid Manager

Management > Shift > Bid Manager

We have fixed a few issues in the Bid Manager as per below: 

• The Offer/Assign checkboxes on overlapping shifts are now behaving as expected.
• An enhancement has been made to improve the performance when performing actions in Bid Manager.
• An indicator is now visible after submitting bid offers or assigning shifts, to let the user know the submission is in progress

Employee Roster Alert

Fixed an issue for "Roster min period hrs" to not trigger an alert if the employee has been rostered for minimum hours.

Employee Management

Employees on a lower authorisation level without the "View employees above authorisation level" permission are not able to view profiles of employees on higher authorisation levels.