We’re thrilled to introduce three new meal kit partners in the Thrive Perks – Discount category! Employees can now enjoy exclusive discounts on meal delivery kits from HelloFresh, YouFoodz, and EveryPlate, making healthy eating more affordable and convenient than ever.

🔥 What’s New

We are excited to announce our partnership with the meal delivery kit provider below. Here are the benefits your employees can start enjoying:

• HelloFresh: Save up to 40% on your first 13 boxes*. Fresh ingredients and easy recipes make cooking stress-free and fun.
• YouFoodz: Save up to 40% on your first 13 boxes*. Enjoy chef-designed, ready-to-eat meals crafted with farm-fresh ingredients.
• EveryPlate: Get up to $190 off your first 6 boxes*. Cook quick, budget-friendly meals with pre-portioned ingredients and simple recipes.

*Please read the terms & conditions for individual providers in the app. 

⭐️ Why it matters

Thrive Perks' new meal kit discounts support employee well-being by making healthy eating more affordable and convenient. These discounts help relieve the stress and time-consuming chores of meal planning, grocery shopping, and preparing daily meals for busy employees, allowing them to better manage other aspects of their personal and family lives while effortlessly maintaining healthy eating habits.

By offering meaningful lifestyle benefits, you enhance your employer brand and position your workplace as supportive and attractive.

🏁 Getting Started

Good news, there is no set-up required from you! Employees will be prompted to update their Humanforce Thrive app to the latest version from the app store. Once the app is updated to the latest version, employees will see the new Discount partners in the Perks section. 

If your organisation doesn’t have the Humanforce Thrive Wellbeing product and would like to learn more about these features and how they can help elevate your organisation’s employee value proposition, feel free to take a look at our Product Tour or contact your Humanforce representative for more information.

These new partnerships are part of Thrive’s ongoing commitment to enhancing employee wellbeing through meaningful perks and benefits. Explore the new meal kit discounts now!

We’re thrilled to announce Humanforce Cloud Version 6.0.43! This release is packed with exciting enhancements to Roster Manager and Timesheets, along with new functionality for Cost Centre Mapping Configuration and Employee Management. These updates are designed to streamline your workflows, boost efficiency, and make managing your workforce simpler than ever.

Release Schedule

• Staging environments were updated on Thursday, 9th January 2025.
• All Humanforce Cloud accounts and UAT environments will be automatically updated to version 6.0.43 overnight on Wednesday, 22nd January 2025.

Back Office to Humanforce Cloud

We continue to invest in enabling you to perform key workforce management and payroll tasks faster and more efficiently in Humanforce Cloud. In this release, we’re pleased to bring the following capabilities into Humanforce Cloud:

Cost Centre Mapping Configuration

Admin > Award Config > Cost Centre Mapping

Cost Centre Mapping is now accessible via the web interface! This feature allows organisations to allocate cost centre codes across various levels, such as locations, departments, and roles. Ensuring payroll transactions align effortlessly with General Ledger requirements—even when employees work outside their default cost centres. For detailed instructions, refer to Cost Centre Mapping Configuration.

Rockfast Payroll Export

Management > Timesheets > Payroll

Humanforce Cloud now supports exporting pay runs to Rockfast Payroll! After processing a pay run, simply select “Rockfast Payrun Export” from the Export dropdown to download the data in the required format. This enhancement streamlines integration with third-party payroll systems.

Timesheet Roster Comments Setting Migration

Admin > Admin Config > System Settings - Timesheet related

You can now configure the setting to copy roster comments to timesheets directly from the web interface. This was previously only available in Backoffice, bringing greater flexibility to timesheet management.

Roster Manager

Management > Rostering > Roster Manager

Bulk Edit Multiple Shifts

The Actions menu now includes a powerful Edit option, enabling managers to bulk edit multiple shifts at once. This feature saves time and effort, especially when managing large rosters. For detailed instructions, refer to Using Roster Manager- Edit Multiple Shifts.

Overtime Notifications

A new notification has been introduced for shifts with overtime, complementing the existing overtime alert within shift details. This makes it even easier to spot and review shifts with overtime warnings. 

Useful Tip: Double-clicking the notification will take you directly to the shift, allowing for quicker review and adjustments.

Qualifications Filter Update

The logic for filtering by multiple qualifications has been updated on the Fill Shift modal in both Roster Manager and Template Manager. Previously, only employees who matched all selected qualifications were shown. With this update, employees matching any of the selected qualifications will now appear, providing a broader pool of employees for filling shifts.

Fixed Break Error for Overnight Shifts

We’ve resolved an issue where editing overnight shifts with existing breaks incorrectly displayed break time validation errors.

Grouping by Employment Type Fix

In the People view, employees were previously misclassified under the "None" section when grouping by Employment Type. This issue has now been resolved, ensuring accurate grouping.

Timesheets

Management > Timesheets > Timesheets

Sorting Preferences Retention

The Timesheets screen now remembers your last column sorting preferences, including sorting direction, across screen refreshes, logouts, and filter changes. This enhancement eliminates the need to repeatedly set your preferences, saving time and effort.

Bulk Split Permissions Adjustment

Timesheets created through bulk splitting are now correctly marked as "Unauthorised" when the "Do not unauthorise a timesheet when modified" permission is inactive, ensuring compliance with your organisation’s settings.

Total Hours and Paid Hours Fix

We’ve resolved an issue in the Totals section where incorrect values were displayed for the Total Hours and Paid Hours fields when selecting individual timesheets.

Break Prefill Enhancement

When adding a new break in the Edit Timesheet window, the system now automatically pre-fills the Start Time and Duration based on the employee's standard break configurations, removing the need to adjust static default values.

Improved Clickable Dropdown Areas

The clickable area for options in the Actions dropdown has been expanded to include the entire row, making selecting actions like Split, Authorise to Roster Time, and Delete easier.

Comment Retention in Timesheet Splits

When splitting timesheets, comments from the original entry are now retained and applied to all resulting splits. Users can edit or remove these comments as needed, ensuring important information is preserved.

Employee Management

Management > Employee > Employee Management

Support for Bank Account Suffix for New Zealand

The Employee Profile page now includes a dedicated "Suffix" field in the Bank Account details section. This update supports regions, such as New Zealand, where bank account numbers include 2 parts - the main account number and a suffix. Moving forward, you have the option to use this field for storing the suffix separately.

As we wrap up the year with Humanforce Thrive, we want to take a moment to reflect on the strides we’ve made in enhancing financial wellbeing and simplifying the employee experience. From new features to expanded benefits, here’s a look back at the key releases and updates we introduced this year, all designed to help employees and employers thrive.

 🚀 Perks First Activation

Taking on valuable feedback from our customers, we introduced the ‘Perks first’ activation, giving employees immediate access to Thrive Perks without needing to wait for Thrive Pay implementation. This allows employees to start enjoying cashback, exclusive discounts, and financial learning resources immediately. 

💰 Exclusive discounts with key brands

First to land in the Thrive app within our Perks offering was Discounts, boasting savings from huge retailers and brands to give employees further cost savings. Some highlights include: 

• 🎧 JB Hi-Fi
  Our immediate discount partner was JB Hi-Fi, Australia’s largest home and entertainment retailer. Since launching in Thrive, JB Hi-Fi has been providing employees with up to 15% off on various electronics, home appliances, and personal items, enabling them to stay current with the latest technology and home appliances while helping them to make their pay go further. 
   
• 🏋️‍♀️ Health club discount
  Soon after came our partnership with Fitness First and Goodlife Health Club, allowing us to offer an exclusive 15% off on 12- and 18-month memberships at both fitness centres nationwide. As a result, employees can now access more affordable fitness options and foster a healthier lifestyle. 

🛒 Digital Gift Cards 

Next, we introduced Gift Cards to the Thrive Perks offering, enabling employees to save instantly on digital gift card purchases from over 100 popular retailers. Employees can purchase gift cards for their own savings benefit or gift to others, all while automatically receiving cashback on their purchase. 

🏘️ Switch & Save on essential services 

An incredibly valuable offering to drop this year was our Switch & Save feature, enabling your employees to compare and switch electricity, gas, mobile and/or internet plans, and save on solar installation. .On top of potential savings and better deals when switching plans, employees also receive a cashback reward (amount indicated within the app) for every successful switch*. 

📲 Integration between intelliHR and Thrive 

A huge stride forward this year was introducing Thrive Perks to iHR customers through a new integration between Thrive and iHR. Initially available only to Humanforce Cloud customers, we extended the capability to iHR customers, eliminating manual setup, ensuring employees can access Perks instantly, further simplifying your HR processes, and delivering immediate value to employees. 

 📈 Continued returns with Grow

We continued to see a strong uptake in the Thrive Grow feature, which gives access to the Blossom Fund, a portfolio of fixed-income investments helping employees reach their savings goals. With Grow, employees can save directly from their pay and have instant access to their money without any fees. With Blossom Fund’s targeted return rate of 5.95%, Grow helps your employees work towards their future money goals.** 

💵 Tracking $100 million in payroll 

With a growing number of organisations seeing the value that Thrive is driving for their business, we’re thrilled to share that Thrive now tracks $100 million in payroll every month. That’s $100 million worth of financial moments that employees care deeply about, giving them real-time insights into their earnings. Thrive Track provides employees full transparency and predictability over their pay, enabling them to plan their budgets and make educated financial decisions. 

📧 Monthly updates for employers and employees

To keep you and your employees informed, we began sending monthly updates to employers and employees about the latest features, offers, and perks. These updates aim to keep you up to date on the expansion of the Thrive product and the value it brings to your employees, as well as to ensure that your teams are well-informed to maximise the benefits of Thrive. 

Looking ahead

2024 has been a year of transformation for Humanforce Thrive, and we’re proud of the impact that new and existing features are making to support you and your employees. Looking ahead to 2025, we’re excited to bring even more innovative features, partnerships, and enhancements to elevate the Thrive experience further.  

As a teaser of what’s to come in the New Year, your employees can now take advantage of our newest Discount partners - HelloFresh, EveryPlate, and Youfoodz! This offer will provide your employees with convenient, healthy meal options delivered straight to their door, helping save time and money while promoting better nutrition and work-life balance after the Festive Season. 

We want to thank you for being part of the Thrive journey. Together, we’re building a brighter financial future for employees across Australia. 

Here’s to a thriving 2025! 🎉 

*Switch & Save is subject to Terms and Conditions. Please check the details before switching to ensure eligibility.
** Grow is a product of Earnd Pty Ltd ABN 46 625 490 968 Corporate authorised Representative No. 001296715 Gleneagle Securities (Aust) Pty Ltd. Gleneagle Asset Management Limited ABN 29 103 162 278 AFSL 226199 is the Responsible Entity of the Blossom Fund ARSN 645 889 998 (Fund). You should consider the relevant Product Disclosure Statement, along with the Target Market Determination, available on (Blossom app - where your savings go to grow ). Your savings are not deposits held in a bank account and are subject to investment risk.

As we wrap up another busy year delivering industry-leading Workforce Management (WFM) innovations to our Humanforce Cloud WFM customers, we’d like to take a moment to highlight various new capabilities we’ve delivered in 2024 through our product development efforts.

As a festive season gift, we’ve also included some key WFM related product usage statistics that highlights how we’ve helped to make work easier and life better for all our WFM customers.

🗓️ Rostering & Scheduling 

Event Rostering

The Event Rostering feature enhances large-scale event management by providing intelligent rostering capabilities. It includes functionalities such as multi-view rostering, which allows users to switch between different roster views, and multi-day, multi-location rostering for effective staff allocation based on qualifications. Additional features include compliance alerts, shift fill options for casual workers, and bulk action tools for quick edits, significantly improving operational efficiency.

Roster Manager Use

Since launching in March this year, Roster Manager has been viewed more than 230,000 times. In November alone, it was used by 4,200 users.

⏱️ Time & Attendance

Bulk Edit Timesheets

The Bulk Edit Timesheets feature allows managers to edit multiple timesheets simultaneously, enhancing efficiency and accuracy. It introduces dropdown menus for shared values and safeguards against editing errors, ensuring that only valid options are presented for selection. This feature significantly reduces administrative workload and error rates when managing timesheets.

Bulk Generate Timesheets from No-Shows 

The Bulk Generate Timesheets from No-Shows feature enables users to convert multiple no-show records into timesheets efficiently. This process ensures accurate payroll processing and streamlines record management, allowing for detailed customizations of each timesheet while updating leave balances appropriately.

Timesheet Use

Timesheet page has been viewed more than 585,000 times so far this year.

⚖️ Awards and Compliance

Updated Library Awards

Humanforce has updated its Library Awards for various sectors, including SCHADS, Security Services, Nurses, Aged Care, and Cleaning Industries. These updates automate aspects such as ordinary hours calculations and penalty rates while simplifying compliance workflows. This ensures that employers can effectively meet the requirements of their respective awards, minimizing errors and maintaining accurate records.

📊 Workforce Analytics

AN-ACC Real-Time Dashboard

The AN-ACC Real-Time Dashboard provides aged care professionals with powerful analytics to monitor compliance with the Australian National Aged Care Classification (AN-ACC) reforms. It offers real-time visibility into care minute targets and supports self-service file uploads. This feature enhances compliance confidence while addressing staffing challenges in the aged care sector.

Workforce Analytics Use

Workforce Analytics has been viewed more than 47,800 times so far this year.

🔭 What's Ahead

Looking ahead, we are excited for what 2025 has in store for our customers. We are looking forward to introducing more WFM enhancements, for example, by helping organisations generate smart worker-and-environment optimised rosters automatically through AI-powered, Demand Driven Rostering. We are also excited about improving event rostering tools, as well as employee-employer communications in the new year.

Here’s to another exciting year ahead with Humanforce Workforce Management!

As 2024 comes to a close, we’re excited to reflect on a year of innovation and growth at intelliHR. This year, we’ve rolled out significant updates designed to empower HR teams and their employees, streamline processes, and enhance overall functionality. Here’s a recap of our major releases and how they’ve transformed your intelliHR experience:

New onboarding experience

iHR onboarding is at the forefront of our innovations for the iHR platform this year. Throughout the year, we have rolled out several incremental improvements aimed at simplifying and enriching the onboarding journey for both HR teams and new hires. Key highlights include:

🗃️ Improved efficiency: Onboarding Form Templates allow HR teams to create, edit, and manage tailored onboarding requirements, including explanatory text, document uploads, and qualification submissions, while the bulk onboarding feature streamlines the process of onboarding large groups efficiently.

👓 Better visibility: The Admin Overview Page and the Onboarding tab in the employee profile provide centralised management and visibility of onboarding status. We have also created Public APIs for onboarding-related notifications, enabling better process coordination with your wider HR applications. 

🗓️ Pre-Start onboarding access: Allows new hires to complete essential onboarding tasks, such as updating personal details and submitting documents before their official start date, ensuring a smoother start and minimising administrative delays.

 ✅ Real-time validation: Enabling real-time validations for bank details, TFN information, and Superannuation choice with ATO makes the payroll onboarding process smoother by eliminating manual form filling and reducing human errors. (For Australian customers only)

Check out our Onboarding product tour here:  For Australian customers only  |   For Global customers

Navigate between applications with ease

📚 Humanforce suite app switcher: Easily navigate between your Humanforce applications using the app switcher icon, conveniently located at the top of your navigation menu. For organisations with Single Sign-On (SSO), seamlessly switch between your Humanforce cloud applications and iHR with just one click!

🔖 Custom LMS and ATS links: Set up custom links to your organisation’s Learning Management Systems and Applicant Tracking tools in the intelliHR navigation menu, enabling quick access to your wider HR applications. 

Platform usability enhancements

🔐 Updated permissions: Introduced updated permissions page and new permissions, including the ability to view past employee records and finalise company end dates.

💬 Targeted event notifications: Deliver more relevant notifications by targeting specific business unit representatives. Plus, we’ve added key details like Date of Birth, Probation End Date, Location Address, and Primary Address to event notifications, improving clarity and context.

🇹🇭 🇵🇹 Language support: Expanded accessibility with Thai and Portuguese language options.

🚦 Improved status overviews and logs: Simplified platform navigation, improved email logs with status indicators, and introduced dedicated sections for templates (onboarding forms, email, contracts, qualifications).

Actionable analytics for smarter decisions

🔎 Advanced filters and insights: Users can now filter form data by age and view custom job change reasons in Movements & Changes analytics.

📊 New data points: Added FTE and employment condition visuals to Attrition, Tenure, Starters & Leavers pages. We have also added Work Rights to Headcount and Starters & Leavers pages 

What it means for HR teams and employees

For HR teams, these updates translate to greater control, streamlined processes, and more actionable insights to drive decisions. For employees, the enhancements provide a smoother, more personalised onboarding experience and improved access to important tools and information.

As we gear up for another year of innovation in 2025, we remain dedicated to empowering HR teams and their employees with innovative tools and features. Thank you for being a part of the intelliHR journey—we’re excited to continue building the future of HR with you!!! 🙌

We’re excited to announce the latest updates to Humanforce Cloud! This release continues to increase support for transitioning from BackOffice to web, introduces usability enhancements in Timesheets and Roster Manager and more. Read on for all the details! 

Release Schedule

• All Humanforce Cloud accounts and UAT environments will be automatically updated to version 6.0.42 (inclusive of all changes in 6.0.41) overnight on Wednesday 8th January 2025. 
• Staging environments were automatically updated on 28 November 2024 (6.0.41) and 12 December 2024 (6.0.42) respectively.

Note: the sequencing of automatic updates from 6.0.40 to 6.0.42 is because of the need to align with continuing internal deployment processes. 

Back Office to Humanforce Cloud

We continue to invest in enabling you to perform key workforce management and payroll tasks faster and more efficiently in Humanforce Cloud. In this release, we’re pleased to bring the following capabilities into Humanforce Cloud.

Support for Restrictive alerts in Roster Manager

Roster Manager now fully supports the Minimum Age Check alert when configured as Restrictive.  The Restrictive option prevents saving the shift if it doesn’t meet the alert criteria, making it an error rather than a simple warning. Setup alerts via Admin > System Config > Clock-In Settings.

More roster alert configurations in Web

You can now fully configure the following roster alerts via web:

• Break Check
• Employee Working Days
• Employees Role Qualification

Setup alerts via Admin > System Config > Clock-In Settings. 

Shift Types

Web now supports adjusting the order of Shift Types in the configuration area. This helps ensure that Managers and Employees see the most common or typical shift types towards the top of any dropdown fields throughout Humanforce Cloud (such as when requesting leave). Less common types can be ordered toward the end of the list.

In Humanforce Web, when creating or updating an existing Shift Type Setting, the Accrual Rate was saved with just 2 decimal places. This was in contrast to the Back Office, where 6 decimal places are supported. We have updated the Humanforce Web to have the same flexibility as Back Office.

Shift Confirmation

Sending shift confirmation requests is now available to all web customers. Shift confirmation allows you to easily send a request to your employees via SMS, Push notification (or both) and have them confirm their acceptance and availability for working the shift. For details on how to set up notification methods and send confirmation requests, visit Using Roster Manager - Shift Confirmation on Humanforce Help.

Roster Manager

Management > Rostering > Roster Manager  

General availability release of Event Rostering

All web customers can now access our initial general availability release of Event Rostering -  our intelligent event management solution within Roster Manager. Further updates to Event Rostering will continue to be added in later releases.

For more details on how to use Event Rostering, visit Event Rostering in Roster Manager in Humanforce Help.

Enhanced display in Role View

Role View now shows the role colouring down the left had side of each role, making it easy to distinguish between your different roles.

Roster/Template Manager

Management > Rostering > Roster/Template Manager

Improved filtering usability

Just like recent improvements to Timesheets, pressing the Enter key on your keyboard now applies all selected filters, making filtering faster and more intuitive.

Template Manager

Management > Rostering > Template Manager

You are now able to sort your templates by Cost or Hours making it easier to find the template you need.

Timesheets

Management > Timesheets > Timesheets 

Improved sorting, date picker and usability enhancements

The Employee Name column now supports multi-level sorting: first by Employee Name, then by Start Date (oldest-newest), and finally by Pay Start date (oldest-newest). 

Any single dates or date ranges selected when using the Timesheet Admin screen will now be retained when refreshing or navigating away from the page. Logging out/in will apply the standard defaults to the date picker as per current behaviour. This fix also resolves an issue where users without the Allow date range navigation permission active could still access and select the date range list for specific Pay Companies.

Adjustments have been made to the split timesheet functionality to ensure proper handling of split durations, preventing unintended behaviour when splitting timesheets.

We resolved an issue in the Grouped views so that sorting will now behave as expected, and the expanded tables remain visible and fixed to their parent record.

The Confirm icon in the Actions column will no longer become disabled when changing the date/date range.

Rest API

We're making more employee details available via the public API, so you can query and interrogate your user data more effectively. The following fields have been added to the Get Employees summary endpoint:

• RosterMaxHours - Returns the effective Roster Max hours as of current date
• ProbationDays - Returns the probation days for an employee.

Note: This post was edited on 6th Jan 2025, to remove an item related to a warning presented on Timesheets when authorising timesheets exceeding the length setting in the user's Access Levels. This item was rolled back for further development.

We are excited to announce an enhancement to intelliHR that allows employees to update their financial details directly in their employee profiles, eliminating the need for a manual HR process. Additionally, we have increased the maximum FTE (Full-Time Equivalent) capacity from 2 to 5, offering greater flexibility in managing diverse workforce arrangements and complex roles.

Update financial details on employee profile

Employee Name > My Profile > Job 

This new self-service feature allows the employee to update their bank details, tax file number (TFN) declarations, and super choice form details directly through their job profile on the intelliHR platform. 

This feature empowers employees to take full control of their financial and compliance information, providing them with the autonomy to manage these updates without needing to go through a manual HR process. 

This feature is permission-controlled, meaning that only employees themselves can make these updates. No one else can perform these actions on their behalf, ensuring both security and accuracy.

To enable this feature, you will need to configure your Business Entities and give your employees the below permissions; 

• people.jobs.bank_details.view#own
• people.jobs.bank_details.manage#own
• people.jobs.tax_details.view#own
• people.jobs.tax_details.manage#own
• people.jobs.super_details.view#own
• people.jobs.super_details.manage#own

All updates are logged, and past submissions are securely stored in the history log for compliance and reference purposes, providing a clear audit trail.

Allowing employees to manage their own information fosters trust, transparency, and a sense of ownership in their employment experience, while also reducing administrative tasks for HR.

Increased maximum FTE limit to 5

We have expanded the maximum Full-Time Equivalent (FTE) capacity for a person from 2 to 5. Previously capped at 2, the new limit accommodates scenarios such as multiple part-time roles, cross-functional responsibilities, or highly specialised roles requiring greater flexibility in workforce planning. By increasing the FTE limit, we’re enabling you to reflect and manage diverse working arrangements in your organisation more accurately. 

We are excited to announce user experience updates and convenient employee clock out prompts in our flagship workforce management mobile application – Work App. These updates enhance the overall mobile work experience of employees and improves work record accuracy.

Let’s dive in!

Break Reminder at Clock-Out

 🔥 What’s new? 

We’ve introduced a new break reminder to employees in Work app so that they record breaks they may have forgotten to clock during their shift. Already available in the Humanforce web kiosk, this enhancement prompts employees to confirm if they took a break when none is registered, allowing them to manually input the start time and duration.

⭐️ Why it matters. Our break reminder to employees ensures timesheets accurately reflect working hours. In addition, these effective reminders reduce the need for manual timesheet adjustments made by managers during the authorisation process, thereby helping all organisations process significant numbers of timesheets more efficiently.

🏁 Getting Started. For more information check out the following help articles;

• Managers - How can I remind employees to enter breaks when clocking out?
• Employees - How can I add a break when clocking out if I forgot to add one during my shift?

In addition, dive into Work App clocking screen (end shift) to experience it for yourself. Please stay tuned for further developments in this area.

Schedule Screen Update 

🔥 What’s new? We’ve enhanced the employee schedule screen experience in Work App by allowing users to better surface the information they need, by allowing them to tap on the calendar to minimise it. We've also moved leave and availability requests to the top for quicker access.

⭐️ Why it matters. By redesigning the schedule screen we’ve provided more space for employees to view shift information such as rostered shifts, bids, offers, leave and availability, to make work-based decisions more efficiently.

🏁 Getting Started. For more information dive into Work App schedule screen to experience it for yourself.  Please note, further improvements to the schedule screen coming soon.

Revolutionise your management of large-scale events with Event Rostering, our intelligent rostering solution within Roster Manager.

Our newly designed, intelligent event rostering capability streamlines and simplifies the large-scale event complexity, whilst also delivering better compliance and cost-optimisation and strategic, data-driven decision-making.

Availability

As an early access feature, Event Rostering will be 'feature flagged' from November 2024 until 8th January 2025. This means customers who would like to gain early access to this feature will need to request access by simply submit a request via Humanforce Help, during this period. 

From 8th January 2025, all customers will be able to access our initial general availability release of Event Rostering, with additional updates being released thereafter - check our Humanforce Cloud WFM release notes. 

Check out Humanforce Help for further information on using Event Rostering capabilities in Roster Manager.

Let’s dive in...

🔥 What’s New?

Event Rostering includes several advanced functionalities that cater to the specific needs of event managers.

Key features such as Multi-view rostering allow users to easily switch between different views of the roster, providing insights into employee schedules and labour costs.

The Multi-day, Multi-location rostering capability enables organizations to allocate and deploy staff based on qualifications and skill sets over consecutive days.

With additional features like Roster Alerts for compliance issues, Shift Fill options for casual workers, bulk action tools for quick edits significantly enhance operational efficiency, Single Day view, Award Interpretation and Advanced Clock-in capability, Event Rostering is the most advanced and capable event rostering solution powering large-scale events.

Users now can also easily create & manage labour groups to schedule a pool of staff for an event or a specific job.

In the future, we intend to embed communication tools and employee engagement features within the rostering flow experience for Roster Manager to foster a more connected workforce, improving overall staff satisfaction and retention. Stay tuned for more details.

What is Roster Manager? 

As Event Rostering is located within Roster Manager it's important to also understand what it is. As Humanforce's flagship cloud rostering capability, Roster Manager provides an optimised rostering experience that enhances rostering consistency and streamlines the rostering process by reducing the number of rostering workflow screens. Roster Manager offers multiple rostering views, advanced data filtering and grouping capabilities, and provides actionable insights along with compliance warnings, all in the one location, ensuring a truly intuitive and seamless rostering solution.

⭐️ Why it matters

Event Rostering addresses critical challenges faced by organisations managing large events. By automating complex scheduling processes, it reduces the risk of human error while ensuring compliance with award conditions. The ability to generate optimised rosters quickly not only saves time but also allows managers to focus on strategic aspects of event planning.

• Rostering simplicity: Automatically generate optimised rosters in an instant, resolve rostering issues quickly and view shift details how you want with greater clarity.
• Surface important details instantly: Quickly and easily navigate to specific shifts from easy to view summaries and other information to better anticipate and addressing potential operational disruptions
• Compliance confidence: Surface qualified and shift-appropriate event employees with appropriate skills are assigned to each event role with a click of a button, ensuring legislated standards and award compliance is better met.
• Data-driven decisions: Utilise comprehensive analytic tools and reporting capability to inform future staffing strategies and optimise future event planning.
• Cost control: Contain scheduling costs with easy to view Award calculations per shift, and control labour expenditure with efficient event scheduling and resource allocation.
• Flexible Integration: Seamlessly connect your rostering systems with other third-party event management systems, payroll systems, and HR platforms through API, or file-based integrations.
• Scalability: Streamline event staffing for any scale, from smaller corporate gatherings to expansive global events, across multiple venues and locations, while effortlessly coordinating diverse teams working in various time zones.

🏁 Getting Started  

Event Rostering is easy to use. Visit the following Help article to help you and your teams get started;

• How to use Event Rostering in Roster Manager (and how to transition from Event Planner in our soon to be sunsetted Back Office platform to Event Rostering).

For more information on Event Rostering, contact your Humanforce Representative.

We’re pleased to announce the latest enhancements to intelliHR, which improve visibility, control, and data tracking within your workforce. These updates make tracking your onboarding process easier, add work rights to your headcount analytics for better compliance tracking, and improve permissions for managing employee data access.

Onboarding Overview Page

People > Onboarding

We are excited to introduce an enhancement in your onboarding feature in intelliHR that will help your onboarding team easily track the progress of new starters throughout their onboarding journey.

If you are a System Administrator or have the permission "people.onboarding_session.view," you will be directed to the Onboarding Overview page when you click on People > Onboarding in the left-hand menu. Users without this permission will be taken to the Create Person page as usual.

Users with access to the Onboarding Overview page can now easily access the Create Person page through the Quick Create menu in the top right corner or by selecting "Create Person" from the Onboarding Overview page.

Work Rights Data available in Starters & Leavers and Workforce Headcount Analytics

Analytics > Workforce Headcount

To make it easier to track your team's work rights, we've added Work Rights to the row data on the Starters & Leavers and Workforce Headcount pages. Ensure you've ticked on the columns to view them in the row data selection.

View Past Employees' Profile Permission

Settings > Permissions

To ensure the privacy of your historical employee data, we have introduced a View Past Profile Permission. This means you can restrict permission groups from searching for and accessing employee profiles with a finalised company end date in the past. 

To ensure that your existing processes are not impacted, we have automatically applied this permission to all permission groups containing any of the permissions listed below.

• people.profile.view#all - View profiles of all people
• people.profile.view#own - View own people
• people.profile.view#subordinates - View profiles of subordinates
• people.index - Browse People (View People Directory)
• organisation.chart - View Organisation Chart
• event_calendar.view - View event calendar
• form_instances.create - Create Form Instances

To take advantage of this new feature, you can remove this permission from your permission groups. Click here to learn how to remove this from my permission groups. 

Finalise Job End Date Permission 

We have introduced new permissions for the Job Action > Finalise company end dates. This update removes the Finalise company end date action from the other actions under the Job Actions button. 

This permission will be a hierarchy type permission that you can assign to specific users so that they have the ability to finalise job end date for employees in the system. To ensure that your existing processes remain unaffected, we will automatically assign this permission to all permission groups that possess any combination of the following permissions. Click here to learn more about Finalise Job End Date Permission.